Functional Chart

RESPONSIBILITIES 

The IAS Director 

1. Ensures the efficient and effective delivery of the Internal Audit functions; 
2. Leads the development of the risk-based annual internal audit plan; 
3. Recommends approval of the annual engagement plan to the President of the University; 
4. Approves audit engagement plans or audit programs; 
5. Monitors progress of audit projects toward accomplishment annual engagement plans and conducts coaching and mentoring of staffs whenever necessary; 
6. Prepares and sends notice of audit to auditee; 
7. Reviews request for documents needed in carrying out engagement plan and recommends approval of the University President; 
8. Reviews and approves written internal audit reports prior to submission to the University President; 
9. Reviews audit working papers; 
10. Reviews and approves audit follow-up reports prior to submission to the University President; 
11. Conducts audit client survey after the audit; 
12. Determines training needs of staff; 
13. Responsible for work performance and discipline of staff; 
14. Assesses performance of staffs; 
15. Leads the execution of quality assurance and improvement program; and 
16. Performs other tasks as may be assigned by the President of the University. 

The Audit Team Leader 

1. Conducts researches to obtain background information about the current audit engagements; 
2. Develops audit engagement plan or audit program; 
3. Conducts entry conference with the auditee; 
4. Prepares request for documents relative to the subject of the audit; 
5. Leads the conduct of audit fieldwork; 
6. Gives instructions to internal auditing assistants; 
7. Prepares audit working papers; 
8. Discusses and validates audit findings and observations with concerned personnel; 
9. Prepares the draft internal audit report; 
10. Leads the conduct of audit follow-up and monitoring; 
11. Prepares the internal audit follow-up and monitoring report; and
12. Performs other functions as may be assigned by the Director provided, they are within the scope of applicable internal auditing standards. 

The Internal Auditing Assistant 

1. Conducts simple researches on the audit project at hand;
2. Performs audit procedures and apply tools and techniques as instructed by the audit team leader;
3. Performs clerical functions for the IAS; 
4. Maintains proper filing system for the IAS; and
5. Performs other functions as may be assigned by the Director.