TSU Privacy Statement

Privacy Statement

TSU (Tarlac State University) is very much aware in protecting your privacy and personal information. This statement discloses how TSU helps protect your personal information while using TSU WebSite and TSU Online Services. This Privacy Statement only applies to TSU WebSite and TSU Online Services. Other sites that has a link from this site may have a separate privacy statement. Please read the TSU WebSite Privacy Statement carefully.

By using TSU WebSite and TSU Online Services, you consent to the data practices described in this statement.

Collection of Personal Information

We will ask you when we need information that personally identifies you ("Personal Information") or allows us to contact you. Generally, this information is requested when you sign-up for TSU WebSite and TSU Online Services or when you participate in University surveys, which are conducted online.

As described in greater detail below, we collect and process Personal Information for three major reasons: (1) to operate an authentication service, (2) to facilitate registration at member services that request personal information from you for the purposes intended by the service, and (3) to improve security and provide customer support for your account.

We keep this information on file with any information you've already given us on previous visits to TSU WebSite and TSU Online Services.

Collection of Other Information

The collection of data may occur every initial access and specific pages within TSU WebSite and TSU Online Services. This information is used for the operation of the service, to maintain quality of the service, and to provide general statistics regarding the use of TSU WebSite and TSU Online Services.

With Google® Analytics the TSU WebSite and TSU Online Services also collects information about which pages you visit within the site. This site visitation data is identified only by a unique ID number, and it is never linked with any Personal Information unless you give your consent, as described below.

Information Collected by TSU Website and TSU Online Services

TSU WebSite and TSU Online Services collects only that information which is necessary to carry out specific purposes. However, TSU WebSite and TSU Online Services does not collect any other information not indicated in this clause, whether you are signed in or not from TSU WebSite and TSU Online Services.

When you sign-up for any TSU Online Services, you will be asked to provide certain Personal Information that will be stored in the Profile component of TSU Online Services. As described below, the amount of information requested contains, at most, the following information: (1) First Name, (2) Middle Name, (3) Last Name, (4) Gender, (5) Status, (6) Birth Date, (7) Home Country, (8) Employment Information, (9) E-Mail Address, (10) School, (11) College, (12) Field of Study, and (13) Academic Status.

When you sign-up for your TSU Online Account, you will be asked to create a username and password. TSU WebSite and TSU Online Services associates a unique identifier with every account at sign-in.

TSU Online Services also logs individual sign-ins and encrypts all passwords and every parameter entered for the purpose of ensuring the efficiency and security of the TSU Online Services. The information in these logs is identified only by the account's unique ID number, and it is never linked with Personal Information.

Collection of Optional Information

Optional Information is also collected. You have the option to fill-in the information or not.  Optional Information includes: (1) Home Information (Address, City/Municipality, Country, State/Province, Zip Code, Contact Number, Fax Number), and (2) Work Information (Company Name, Address, City/Municipality, Country, State/Province, Zip Code, Contact Number, Fax Number). These information are shared only upon your approval should any of your former classmates or friends wants to contact you.

Use of your Personal Information

How TSU WebSite Will NOT Use Your Personal Information
TSU WebSitewill not give, sell or rent your Personal Information to third parties; and TSU WebSitewill not use or share your Personal Information in a manner that differs from what is described in this Privacy Statement without your prior consent.

How TSU WebSiteUses Your Personal Information
TSU WebSite uses your Personal Information for the operation and maintenance of your TSU Online Account. For example, TSU Website uses your e-mail address to send you a welcome e-mail message when you first sign-up informing you about the Service, telling you how to manage your TSU Online Account. You will receive a separate e-mail to which you must respond in order to validate that you are the owner of the e-mail address associated with the TSU Online Account.  This process is designed to verify the validity of the e-mail address and to help prevent e-mail addresses from being used without permission in the creation of TSU Online Accounts.

TSU WebSite may also send you e-mail about periodic service or updates. These periodic e-mails are considered essential to the provision of the Services. You cannot unsubscribe from these mailings.

If you need to retrieve your password, TSU Online Services allows you to change it using the Change Password module of the system.

General Disclosure of Information

We collect and use information for the following purposes:

  • To ensure our site is relevant to your needs;
  • To deliver services, such as notifications automatically sent and that you requested;
  • To help us create and publish content most relevant to you; and
  • To allow you access to limited-entry areas of our site as appropriate.

We merge site-visitation data with anonymous demographic information for research and statistical purposes, and we may use this information in aggregate to provide more relevant content. In some limited-entry sections of TSU Website, with your approval, we will combine site-visitation data with your Personal Information in order to provide you with personalized content. If you decline permission, we will not provide you the personalized service and won’t merge your Personal Information with site-visitation data.

Tarlac State University ("TSU") may disclose your Personal Information if required to do so by law or in the good-faith belief that such action is necessary to: (a) conform to the edicts of the law or comply with legal process served on TSU or the site; (b) protect and defend the rights or property of TSU, TSU Webite and its family of Web sites, or (c) act in exigent circumstances to protect the personal safety of users of any TSU Online Services, or the public.

The information stored by TSU WebSite is not shared.  The specific details of what information is shared are described below.

Shared Information between TSU WebSite and TSU Online Services

Your TSU Online Account information may be shared with TSU WebSite when you sign-in with any TSU Online Services. This will enable integration, ease of access, and unified behavior between services within TSU WebSite, and use available information to deliver relevant content to you wherever the online service you are in TSU WebSite.

Declaration of Privacy Statement

TSU WebSite agrees to have a posted privacy statement and to use academically reasonable efforts to comply with industry-standard privacy guidelines and practices.

However, we do not control or monitor the privacy practices of other sites that you may visit from TSU WebSite. You should carefully review the privacy statement of those sites in order to determine how each site or service will use the information it collects.

If TSU WebSite becomes aware of issues concerning its Privacy Statement, we will work to address those issues. If at any time you believe that TSU WebSite has not been adhering to these principles, please notify TSU WebSite by e-mail.

Access to Your Personal Information

We will provide you with the means to ensure that your Personal Information is correct and current.

If you signed-up with any of the TSU Online Services, you can always add, update, delete, or make other changes to your information in the system. You need to sign-in first before viewing your Personal Information.

Terminating or Deletion of Your TSU Online Account

You may terminate your TSU Online Account by contacting the TSU Web Administrator or Technical Support through e-mail or visit us in Management Information Systems Office at Tarlac State University (“TSU”).

If you attempt to sign-up for TSU Online Account and find that someone else has already created a TSU Online Account with your e-mail address, you have the option of contacting the TSU WebSite Technical Support and request that specific TSU Online Account (using your e-mail address) be forced to change so that you may use your e-mail address in your TSU Online Account. Terms and conditions may apply.

Security and Storage of your Personal Information

TSU WebSite is committed to protecting the security of your Personal Information. We use a variety of security technologies and procedures to help protect your Personal Information from unauthorized access, use or disclosure. For example, we store the personal information you provide on computer systems with limited access that are located in controlled facilities. When we save sensitive and critical information to our database, we protect it through the use of encryption.

You must type the correct username and password to access your TSU Online Account information. It is your responsibility to ensure the security of your TSU Online Account password and not to reveal this information to any person.

Your information are stored and processed in the Philippines, and, by using TSU WebSite Services, you consent to any such storing of information in the Philippines. TSU WebSite will abide by any existing and approved laws and protocols regarding the collection, use, and retention of data.

Use of Cookies

When you visit TSU WebSite, a cookie is placed on your machine (if your computer system accepts cookies) or is read if you have visited the site previously.  A cookie is a very small text file that a Web site saves to your computer's hard disk to store information relevant to the operations of TSU WebSite.  Another use of cookies is to assist in the collection of the site visitation statistics as described above.

If you choose not to have your browser accept cookies from TSU WebSite, you will be able to view the Web pages, however you will not have a personalized experience nor will you be able to subscribe to the online service offerings on the site.

TSU Online Services also uses cookies whenever you browse the site or sign-in using your Account. TSU Online Services stores your unique identifier and your TSU Online Account information in an encrypted cookie on your hard disk. This cookie allows you to move from page to page within TSU Online Services without having to sign-in again on each page. When you sign-out on any of the TSU Online Services, these cookies are deleted from your computer.  When you use automatic sign-in, these cookies remain in your computer until you sign-out on any of the TSU Online Services.

You have the ability to accept or decline cookies using the settings on your Web browser or computer system. However, if you choose to decline cookies, you will not be able to sign-in using your TSU Online Account.

Enforcement of this Privacy Statement

In our quest to uphold our commitment to protecting the privacy of your Personal Information, TSU WebSite has agreed to disclose its information practices and to have its privacy practices reviewed for compliance. If you have questions regarding this statement, you can contact TSU WebSite by e-mail: helpdesk@tsu.edu.ph

If you do not receive acknowledgment of your inquiry or your inquiry has not been addressed to your satisfaction, you should then contact Tarlac State University, Management Information Systems Office (TSU MIS Office). TSU MIS Office will serve as a liaison with TSU WebSite to resolve your concerns.

Changes to this Statement

TSU WebSite will occasionally update this Privacy Statement. When we do, we will also revise the "last updated" date at the bottom of the Privacy Statement.  For material changes to this statement, TSU WebSite will notify you by placing prominent notice on the Web site.

Contact Information

TSU WebSite welcomes your comments and suggestions regarding this Privacy Statement, please contact us by e-mail.

TSU WebSite Privacy Statement

Tarlac State University

Management Information Systems Office

Romulo Boulevard, San Vicente,

Tarlac City, Tarlac, Philippines 2300

(045) 982 1624, (045) 982 2605

helpdesk@tsu.edu.ph