Research Monitoring Activities

MONITORING AND EVALUATION OF RESEARCH

The College Research Review and Evaluation Committee

Section 1. Composition. The committee will be composed of the following:

  1. Chairperson –  College Dean
  2. Vice Chair    - Chairperson, Department of Research

c. Members      

  1. Chairperson,  Department  of  the  College  where  the  research  is categorized
  2. Chairperson, Department of Research Coordination assigned to the College
  3. Specialist of the Discipline where the Research project is categorized

Section 2. Functions. The College research review and evaluation committee shall :

  1. receive research proposals submitted through the college research chairperson
  2. evaluate research proposal base on the approved guidelines and criteria.
  3. provide a written evaluator’s report to the person concerned and to the URRC
  4. monitor the conduct of approved proposal through review of research reports
  5. evaluate finished research projects and submit to the URREC results of the evaluation of finished projects.

The University Research Review Committee

Section 1. Composition. The URRC will be composed of the following:

  1. Chairperson  - VP- Research and Extension
  2. Vice – Chair- Director of the University Research Office
  3. Members       
  1. Representative from the Deans’ Council
  2. Specialist of the Discipline where the Research project is categorized
  3. Budget Officer or representative

Section 2. Functions. The URRC shall have the following functions:

  1. Review the technical aspect of the proposal
  2. Evaluate the proposal as per approved criteria
  3. Determine and recommend the Equivalent Teaching Load  or Incentives of proponents
  4. Determine  and  recommend  priority  proposal  for  funding  and  categorize  proposals  for incentives only upon completion.
  5. Evaluate finished researchers according to guidelines.

Evaluation of Researches

Section 1. Criteria.  Below is the criteria for evaluation of researches:

Criteria

Percentage

Aligned with the univ. agenda and national thrusts

40

Appropriate Methodology/ Organization/Technical Presentation

20

Novelty/Originality of Work

20

Income-generating Potential/Potential for Presentations

20

Potential to mature                                                                                                                                                     100

Section  2.  Required  Documentation.  Following  are  needed  in  the  evaluation  of  research proposals:

1. Application Form

2. Vitae of the Proponent

3. Research Proposal outline (original, 1 copy plus 2 photocopies)

An outline of the research proposal should be provided. This should indicate:

  • the research questions or hypotheses
  • the context and background for the research
  • the means by which the data/information will be gathered
  • the participants from whom the data/information will be gathered
  • the methods for ensuring the privacy of participants
  • a time line for the research.

4. Research instruments (original, 1 copy plus 2 photocopies)The researcher must submit copies of interview schedules, questionnaires or other data collection instruments (including tests or stimulus materials). These are to be in the final form proposed for use. Where modifications are made, the researcher must submit the revised copies before they are used.

Section 3.   Documentation needed for evaluation of accomplished researches.   The researcher should  submit  one  electronic  copy  and    three  printed  copies  of  the  finished  research  work.    For technologies, the project should also be presented to the evaluating committee.

Section 4.  Evaluator ’ s  Report .  It is the responsibility of the Evaluation Committees to examine all research  proposals to consider their quality, appropriateness and adequacy. Evaluation should be based on the approved criteria.   Ethical issues also need to be considered in the conduct  of the Research Projects. The  researcher’s capacity to handle the project should also be considered.  The University level Review Committee shall like wise make the recommendations for the granting of  Funding Support or Incentives to the Project Proponent/s.  The committee shall furnish the applicant with the timetable of evaluation and written report of evaluation.

Implementation Of Research Projects

Section 1. In the implementation of the research project, the project/study leader will be assisted directly by the College Chairperson regarding the actual conduct of the work. The assistance may be in the form of:

  1. Facilitating request for manpower, i. e., research assistants/aids, etc. needed for the research;
  2. Negotiations with implementing or cooperating agencies;
  3. Facilitating requests for materials and supplies needed in the conduct of the study;
  4. Facilitating requests for travel and other contingencies;
  5. Preparation of progress and final report.

 Section 2. The University Research Office Coordinators shall contact the researchers through

College Chairpersons for Research periodic monitoring conference.

     Section 3. The project/study leader of the research shall take full responsibility in the systematic conduct of the study, accurate gathering and analyzing of data or observations.

      Section 4.  Researchers  should  be  governed  by  legal  provisions  stipulated  in  the  existing government accounting and auditing procedures. This is to insure the legal protection of the researcher in the administration of funds.

    Section 5. In the  administration  of  research,  the  following  administrative  functions  are established to insure a wholesome relationship:

  1. If the research is classified as a project, consisting of two or more studies or services,  the project leader automatically becomes the administrator of the research. The study leaders and other members of the personnel staff will be under the Project Leader. The coordination and consultation will be with the College Chairperson concerned and the University  Research Office Coordinator for Research. This is to insure interaction and exchange of ideas regarding the development or progress of the research.
  2. If the research is classified as a study which means that it is one independent work; the  study leader is the sole administrator of the research work. However, he must do the research study in consultation with the College Chairperson concerned that has supervisory function of the study and with the University Research Office Coordinator for Research. This is to insure the success of the study and to develop a healthy relationship among colleagues in the scientific community.

 Section 6. The research should be completed within the specified time frame.

Reporting, Documentation and Publication of Research Findings

Section 1. It is very vital that the findings of the research be documented according to prescribed style and format, before it is reported.

Section 2. The reporting should be done through several venues such as seminars, forums, round table discussions, conferences and the University in-house review for researches.

Section 3. After  the  research  findings  are  reported  in  any  of  the  venues  mentioned,  those researches that deserve to be printed and published in the research journal will be selected by the Office of the Director of the URO in consultation with the proper authorities and Research Publication staff.

Section 4. The research report must be written as a technical paper, using the standard style and format prescribed by the University. This is to insure uniformity and high standard of writing research manuscripts.

Section 5. In the administration of research, the following administrative functions are established to insure a wholesome relationship:

  1. If the research is classified as a project, consisting of two or more studies or services, the project leader automatically becomes the administrator of the research. The study leaders and other members of the personnel staff will be under the Project Leader. The coordination and consultation will be with the College Chairperson concerned and the University Research Office Coordinator for Research. This is to insure interaction and exchange of ideas regarding the development or progress of the research.
  2. If the research is classified as a study which means that it is one independent work; the study leader is the sole administrator of the research work. However, he must be in consultation with the College Chairperson concerned that has supervisory function of the study and with the University Research Office Coordinator for Research. This is to insure the success of the study and to develop a healthy relationship among colleagues in the scientific community. Section 6. The research should be completed within the specified time frame.